T&Cs - European Paid Media Awards

TERMS & CONDITIONS OF ENTRY

All entries made before 17^th May 2024 will be charged an early bird administration fee of £195 plus VAT per entry which must be paid when submitting your entry or entries. Entries submitted after the early bird close will be charged the standard administration fee of £265 plus VAT with the deadline for submissions being 31^st May 2024. Entries submitted after the standard entry will be charged the extended administration fee of £315 plus VAT with the deadline for submissions being 7^th June 2024. No entries will be accepted after the extended deadline of 7^th June 2024. Please ensure you read the criteria for the awards you are entering. Remember to use evidence such as quotes, figures, and statistics, and include as much information as possible on your entry form. We ask all entrants to supply at least one company and/or client logo. Please supply this in JPEG or PDF format and upload it with your entry under 2MB. All completed and returned entries will be acknowledged online at the time of submission after payment has been made. The organizers do not accept any responsibility for the loss or damage of any entry. The judges’ decision is final, and no correspondence or discussion will be entered, or feedback given regarding the selection of shortlisted nominations or winners. We reserve the right to shorten entry titles. Please try and keep your entry title concise and to the point and follow the entry format stated in the rules here. We will not publish your entries without first seeking approval, winners are sometimes asked following the awards if they are willing to allow their entries to be made public for future marketing and promotion. Don’t Panic reserves the right to extend the closing deadline, amend categories or not award categories should the standard of entries received not reach the required standard. Please do call for help if you need further advice. Payment Terms If your payment is successful, you will receive an automatic email confirmation from Don’t Panic to the email address you specified when placing your entry detailing your purchase. You will be redirected back to this website when the transaction is complete, where you can also download your invoice receipt. Full payment for award entries is required by the date and time of the entry deadline, should payment not be received by this time, it could result in your entry being removed and not judged. To withdraw an entry please contact + 44 (0) 1706 828855 or email awards@dontpanicprojects.com

TERMS & CONDITIONS OF JUDGING

The judges’ decision is final, and no correspondence or discussion will be entered into, or feedback given regarding the selection of shortlisted nominations or winners. Shortlisted entrants will be contacted by email (at the address provided in the application) on the shortlist announcement date. In the interest of transparency, judges are ineligible to enter any categories they are judging. Judges will not allow personal relationships or experiences to influence judging marks or decisions and their judging will be impartial and based on the standard of entry, campaign, organisation, or product. Judges will declare any perceived conflict of interest to the event organisers ahead of reading any entries. All judging discussions are confidential and will not be shared or discussed with anyone outside of the judging panel ahead of the ceremony or thereafter. Judges will not share confidential material, judging papers or entries with anyone. Judges will securely delete all judging materials immediately after the judging period or give materials to the Don’t Panic team who will manage this. Judges can only access entries that they have been provided to score. Judges will not notify anyone that they have won or that they are shortlisted ahead of the official announcements. Judges will not provide any feedback to entrants as to why they have not won or were not shortlisted – all requests for feedback must be directed to the awards organiser, Don’t Panic. Should a judge break the rules of conduct and the code is not adhered to, they will be asked to leave the panel and not be invited to judge any future awards. The judging panel for the awards can be found here (/judges) and the criteria to be applied by the judges are set out here.

TERMS & CONDITIONS OF WINNER ANNOUNCEMENT

The winners will be announced on 25^th September 2024 during a virtual event. Trophies You will be able to purchase a winner’s trophy from the trophy shop after the ceremony. All trophies are inspected prior to delivery. Don’t Panic Projects Ltd. will not cover the cost of a replacement due to damages during or after the delivery of awards. Should you require a replacement trophy, please contact awards@dontpanicprojects.com.

PRIVACY POLICY

You can view the full privacy policy here. Don’t Panic Projects Ltd. (“we”, “us”) are committed to protecting and respecting your privacy. This policy sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us, and forms part of our Terms and Conditions. This privacy policy applies to any information acquired by and/or provided to Don’t Panic Projects Ltd. including but not limited to information provided through the use of the website; information provided during the course of orders, transactions, and bookings; information provided through enquiries or by the completion of any request and or invitation for information. Don’t Panic Projects Ltd may gather information about you when you use our website. General Data Protection Regulation The General Data Protection Regulation 2016/679 is a regulation in EU law on data protection and privacy in the European Union and the European Economic Area. This privacy policy details how we will collect, store, and use your information when visiting our website. PERSONAL INFORMATION COLLECTION The personal information you disclose to Don’t Panic Projects Ltd. by entering or purchasing tickets for the European Paid Media Awards gives us consent to the collection, storage, and processing of information in the manner described in this policy. Personal information may include name, email, job title, company, address, contact number and similar information which identifies you. We do not sell or rent personal information to other organisations. Where necessary, our site collects credit card information for the purpose of billing the user for requested services or events. Information collected through our site may be shared with third parties that provide services on behalf of the site, such as credit card processors. Third parties may only use the data for the purpose for which it was provided. The information you submit to Don’t Panic Projects Ltd. will be kept confidential and secure once received. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy policy. All information you provide to us via email or our site is stored on secure servers of third parties authorised by us. Where we have given you (or where you have chosen) a password which enables you to access certain parts of our site, you are responsible for keeping this password confidential. We ask you not to share a password with anyone. USE OF INFORMATION We use information held about you in the following ways:

To provide you with information, products, or services that you request from us or which we feel may interest you, where you have consented to be contacted for such purposes.
To provide you with information regarding your registration.
To carry out our obligations and enforce our rights arising from any contracts entered into between you and us.
To notify you about changes to our site, goods and/or services.
We may also use your data (where you have chosen) to allow selected third parties to use your data, to provide you with information about goods and services which may be of interest to you and we or they may contact you about these. Where you permit selected third parties to use your data, we (or they) will only contact you by electronic means to provide you with information about goods and services which may be of interest to you if you have consented to this.

If you do not want us to use your data in this way, or to pass your details on to third parties for marketing purposes, please tick the relevant box situated on the form on which we collect your data. YOUR RIGHTS You have the right to ask us not to process your personal data for marketing purposes. We will usually inform you (before collecting your data) if we intend to use your data for such purposes, or if we intend to disclose your information to any third party for such purposes. You can exercise your right to prevent such processing by checking certain boxes on the forms we use to collect your data. You can also exercise the right at any time by contacting us via email at info@dontpanicprojects.com. Our site may, from time to time, contain links to and from the websites of our customers, registered members, suppliers, partner networks, advertisers, affiliates and other third parties. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies or the content or operation of these websites. Please check these policies and the terms of the websites before you submit any personal data to these websites. ACCESS TO INFORMATION The Act gives you the right to access information held about you. Your right to access can be exercised in accordance with the Act. Any access request may be subject to a fee to meet our costs in providing you with details of the information we hold about you. We want to ensure that your personal data is accurate and current. You may ask us to correct or remove information you think is inaccurate. PRIVACY POLICY CHANGES We reserve the right, at our discretion, to change, modify, add, or remove portions from this policy at any time. Your continued use of our site following the posting of any changes to this policy means you accept such changes. However, if at any time in the future, we plan to use personal information in a way that differs from this policy, users will be notified by either a 30-day notice displayed prominently on the website or by email. We will provide you with the opportunity to opt out of such differing uses. COOKIES “Cookies” are pieces of information that may be placed on your computer by a website for the purpose of facilitating and enhancing your communication and interaction with that website. Many websites use cookies for these purposes. We, and any third parties that place materials on our site, may use cookies to customise your visit to our site and for other purposes to make your visit more convenient or to enable us to enhance our service. You may stop or restrict the placement of cookies on your computer or flush them from your browser by adjusting your web browser preferences, in which case you may still use our site, but it may interfere with some of its functionality. We do not use cookies to retrieve information from your computer for purposes that are unrelated to our site or your interaction. We use a third-party site measurement service to measure our site traffic. This company may use information (not including name, address, email address or telephone number) about your visit to this site in order to help Don’t Panic improve the site’s content and navigation. CONTACT For questions or concerns relating to privacy, we can be contacted at info@dontpanicprojects.com or via +44 (0) 1706 828 855. Alternatively, you can contact us via post at Suite 21, Hardmans Business Centre, New Hall Hey Road, Rossendale, BB4 6HH, United Kingdom.